Brill & Thame Horsebox Hire

1. Driver Eligibility

• Drivers must be aged between 25 and 75.
• A full UK driving licence must be held for a minimum of 2 years.
• Two forms of proof of address dated within the last 90 days are required (for example, utility bills).
• A valid passport or photo ID must be presented at collection.
• Only named and approved drivers are permitted to drive the vehicle.

2. Payments, Deposits and Charges

• A security deposit (typically £200 to £300) is payable at collection.
• The deposit will be refunded once the vehicle is returned on time, clean and without damage.
• The full hire fee must be paid at least 14 days before the hire date.
• Mileage allowances apply (for example, 200 miles per day). Excess mileage will be charged.
• The vehicle must be returned with the same fuel level as at collection. Any shortfall will be charged.

3. Insurance and Liability

• Fully comprehensive insurance is included for approved drivers.
• The hirer is responsible for the insurance excess in the event of any damage.
• Insurance does not cover:
  • Interior damage caused by horses
  • Negligence, misuse or off road driving
  • Damage caused by unauthorised drivers
• The hirer is responsible for any damage caused to the vehicle, both inside and outside, including damage caused by horses.
• Breakdown cover and equine recovery are included.
• Any accidents, damage or mechanical issues must be reported immediately.

4. Vehicle Use and Responsibilities

• The vehicle must only be used for transporting horses and related equipment.
• A maximum of two horses is permitted, within the manufacturer’s weight limits.
• The hirer must ensure all horses are fit to travel and comply with welfare regulations.
• The vehicle must be locked when unattended and all security devices used.
• Smoking, vaping and illegal substances are not permitted in the vehicle.
• No towing, modifications or commercial use is allowed unless agreed in writing.

5. Condition, Cleanliness and Return

• A joint inspection will be carried out at collection.
• The hirer must return the horsebox:
  • Clean inside, including the horse area
  • Free from damage
  • With all equipment present
  • On time, as agreed
• Cleaning charges will apply if the vehicle is returned in an unclean condition.
• Late returns may result in additional charges and could invalidate insurance if significantly overdue.

6. Weight, Loading and Safety

• The hirer is responsible for ensuring the vehicle payload is not exceeded.
• Horses must be loaded, secured and unloaded safely using the provided fittings.
• The hirer must check the following before each journey:
  • Tyres
  • Lights
  • Ramp
  • Partitions
  • Ventilation
• The vehicle must not be driven if any safety issue is identified.

7. Prohibited Uses

• Transporting animals other than horses without written permission.
• Carrying more horses than the vehicle is designed for.
• Allowing anyone other than approved drivers to drive.
• Using the vehicle for racing, timed events or off road use.

8. Breakdown, Accidents and Emergencies

• In the event of a breakdown, the hirer must contact the provided emergency number.
• Horses must remain in the vehicle unless instructed otherwise by emergency or recovery services.
• In the event of an accident, the hirer must:
  • Obtain details of all parties involved
  • Take photographs where possible
  • Notify the hire company immediately
  • Not admit liability at the scene

9. Cancellation and Refunds

• Cancellations made more than 14 days before the hire date may receive a partial refund.
• Cancellations within 14 days are non refundable unless the booking is re hired.
• No refund is given for early return of the vehicle.

10. Hirer Responsibilities

• The hirer is responsible for all fines, penalties, tolls and parking charges.
• The hirer must comply with all road traffic laws and animal welfare regulations.
• The hire company reserves the right to recover costs for:
  • Damage
  • Cleaning
  • Late return
  • Misuse
  • Insurance excess
  • Recovery of unpaid charges